Logistics Commercial
REFRAKT Freight invoice pre-audit
Part of Synlogica Terminus
REFRAKT is freight invoice pre-audit built on contract extraction. It reads the carrier contract out of the PDF, turns it into structured rates, and checks every invoice line against it before the money leaves — a fuel surcharge computed off the wrong base, accessorials that were never in the annex, the same shipment invoiced twice.
The problem
Freight invoice pre-audit
Logistics holds the contract, accounts payable holds the payment, and the invoice sits between them. Neither desk checks it against the contract, because each assumes the other did. The AP system cannot help: a freight invoice has no purchase order to match against — it has a tariff, in a PDF.
What it does
- 01 Extracts the carrier contract from the PDF into structured rates, surcharges and accessorial terms, with every field traceable to the clause it came from.
- 02 Reconciles each invoice line against those terms before the payment run and flags the difference: wrong fuel base, unlisted accessorial, duplicate shipment.
- 03 Keeps the arithmetic in code, never in a language model — the model reads the documents, the code does the sums, and the record shows both.
Who it is for
Heads of logistics and transport procurement who own the carrier contracts, and supply-chain finance or AP teams who own the payment run. It sits beside your payables flow, not instead of it: it flags the line, it never moves the money.
Where it stands
Commercial Commercial — available under licence today. Onboarding starts with a working session on your own data, where the configuration baseline and the shared-responsibility split are agreed before anything goes live.
Key capabilities
REFRAKT
- 01
Contract parser with citations
The carrier contract is read into a structured rate card; every value cites its page and verbatim quote, and a reviewer approves the card before any invoice is priced against it.
- 02
Invoice extraction, deterministic first
Tabular invoices are extracted deterministically; a model steps in only where the table cannot be read, with confidence recorded on every line.
- 03
Reconciliation in code
Each line is matched to a rate rule and the expected charge is computed in code — never by a language model. Findings below 0.75 confidence go to human review.
- 04
Review queue and dispute pack
Overcharge, duplicate and no-contract-match findings are accepted or dismissed by a person with an e-signed reason; the dispute pack exports as CSV with cited evidence.
- 05
Recovery you can trace
Claims tracking, a recovery waterfall from billed to accepted, GDP qualification of the carrier on every finding, periodic review and an append-only audit trail. Interface in English, Polish, German and Dutch.
Three decisions, one engine
Where regulated teams lose time and money
Three decision domains, each a Terminus module sharing one governed decision framework — so rules, versioning and the audit trail behave identically whether the question is a temperature excursion, a freight tender or a supplier price.
Quality
Temperature excursions assessed with Arrhenius + Monte-Carlo against the product's stability model — a recommendation with stated uncertainty, not a reviewer's guess.
See Terminus M4 →Transport
Tender leakage measured across SKU × lane × month, lanes scored by tail-risk — so spot-freight inflation is caught before invoices reconcile.
See Terminus M1 →Negotiation
MESO playbooks for API procurement — simultaneous-equivalent offers framed against a qualified BATNA when supplier qualification is the binding constraint.
See Terminus M5 →Terminus M4 is being validated under Synlogica's Integrated Management System (IMS) — ISO 9001 (quality), ISO 27001 (information security) and ISO 42001 (AI management) — on top of its GAMP 5 Category 4 lifecycle.
IMS certification target Q4 2026The same foundation as every Synlogica application
Every application in the portfolio carries the same controls, so an inspector who has seen one knows how to read the next.
- Versioned records — a record can be superseded, never silently altered.
- Electronic signature on every controlled step.
- An audit trail an inspector can follow, hash-chained end to end.
- Runs on your own tenant, hosted in the EU.
Read more
Talk to us
Talk about REFRAKT
Bring a real case — a recent excursion, an invoice you doubted, a procedure that just changed — and we walk it through together. If it is not a problem for software, we will say so.